Maintenance Management Software Built for Industrial Teams
Smart Maintenance Task Manager is a CMMS (Computerized Maintenance Management System) that covers every step, from building a preventive maintenance schedule to a technician scanning an NFC tag or QR code on a machine and submitting photo evidence of a completed task. Web dashboard for managers. Mobile app for technicians.
Never Miss a Maintenance Task Again
Unplanned machine failures don't happen randomly — they happen because maintenance was skipped, delayed, or forgotten. Smart Maintenance Task Manager eliminates that risk by automating your entire maintenance schedule.
Build recurring tasks for every machine, production line, and production site. Set the frequency — daily lubrication checks, weekly inspections, monthly overhauls — and Smart Maintenance Task Manager automatically routes each task to the right technician at the right time.
- Recurring schedules: daily, weekly, monthly, custom
- Assign tasks to individual technicians or teams
- Multi-technician assignment — assign one task to an entire team
- Push notifications when tasks become overdue (mobile + email)
- Automatic escalation to supervisors after configurable threshold
- Grace period settings per task type
- Supervisor approval workflow — dual sign-off for quality-controlled environments
- Schedule across unlimited machines
- Multi-site scheduling from one account
- View all upcoming tasks on a calendar
- Bulk task creation for production lines
- Task reassignment and escalation
- Historical completion rates per asset
1. Build Schedule
Set frequency per machine
2. Auto-Assign Tasks
Routes to the right technician
3. Technician Completes
On a mobile app, with a checklist + photo
The Maintenance App Your Technicians Will Actually Use
Most maintenance software is designed for the office, not the factory floor. Smart Maintenance Task Manager is built differently — the mobile app puts everything a technician needs directly in their pocket.
Simple task lists. Clear checklists. Photo capture. NFC scanning. No training needed. And when there's no internet in the plant, the app keeps working and syncs when the connection returns.
- Available on iOS (iPhone, iPad) and Android
- Offline-first: works without internet, auto-syncs when connected
- Simple task list showing today's assignments
- Step-by-step checklist for each task
- Photo and image capture as completion evidence
- View PDF manuals and documents at the task point
- NFC tag scanning — tap a tag on a machine to open its task list instantly
- QR / barcode scanning — point the camera at a label to identify the machine and open its tasks
- Safety procedure acknowledgment (LOTO gate)
- Push notifications for overdue tasks and escalations
- Submit repair requests directly from the app
- Mandatory photo on task completion (configurable per task)
- Available in 9 languages for multinational teams
- Multi-language task instructions — technicians see work instructions in their own language
One Tap to Adapt the App for Gloved Hands
Factory technicians work with gloves on. Standard mobile apps — even well-designed ones — are built for bare fingers. Smart Maintenance Task Manager solves this with a built-in Glove Mode: a user-togglable setting that scales every interactive element for gloved operation.
Enable it once in Settings → Accessibility and every screen adapts: touch targets grow, form fields expand, dropdown items become taller, checkboxes scale up, and the navigation rail widens. The preference persists across restarts — set once, always glove-ready.
- One-tap toggle in Settings → Accessibility — no restart required
- Touch targets scale from 48dp to 60–72dp (exceeds WCAG 2.2 AAA minimum)
- Checkboxes and switches grow from 24dp to 40–44dp
- Form field rows expand; dropdown items 56dp tall for gloved selection
- Navigation rail widens (72 → 96dp), icons enlarge (24 → 30dp)
- Hierarchy grid uses fewer columns and taller cards for easier tapping
- List rows gain extra vertical padding (8 → 20dp)
- Haptic feedback on every button press and checkbox toggle
- Scale factor adjusts automatically by device: phone 1.35×, small tablet 1.4×, large rugged tablet 1.45×
Normal Mode
48dp touch targets — Material Design 3 standard, optimized for bare fingers
Glove Mode
60–72dp touch targets — designed for thick work gloves on rugged tablets
Phone
1.35× scale factor, portrait-locked for one-handed operation
Rugged Tablet
1.45× scale factor, landscape layout, wider navigation rail
Glove Mode applies across all 30+ screens — task execution, checklists, navigation, forms, and bottom sheets. No screen is left untouched.
Scan to Identify Equipment. Open Tasks Instantly.
Smart Maintenance Task Manager gives technicians two ways to identify a machine and go straight to its task list — no typing, no searching, no looking up machine numbers.
NFC: Tap the phone or tablet against an NFC sticker on the machine. The app opens that machine's task list in under a second.
QR / Barcode: Point the camera at a QR code label or existing barcode sticker. The app scans it, identifies the machine, and opens its tasks — same result as NFC, using the camera instead of the NFC chip.
Both methods work fully offline. Both are activated by company administrators from the web portal. Use whichever fits your facility — or both.
NFC — Tap & Go
Hold the device near the tag. No camera, no alignment, no line-of-sight needed
QR / Barcode Scan
Point camera at any QR code or standard barcode — works on all iOS & Android devices
Location Proof
Confirms the technician is physically at the correct machine
Error Reduction
Eliminates wrong-machine errors — scan the physical label, not a list
Per-Company Setting
QR scanning is enabled or disabled per company from the admin settings panel
NFC Tags: Cheap & Durable
Under $1 per tag, weatherproof, permanently writeable — written directly from the app
Organize Your Entire Facility, Down to Every Task Point
Smart Maintenance Task Manager uses a 5-level asset hierarchy to mirror exactly how your facility is structured. From the top-level production site all the way down to a specific lubrication point on a machine.
Every level has its own tasks, maintenance history, and status. Managers see the full picture. Technicians see exactly where to go and what to do.
- Full maintenance history per asset (logs, photos, values)
- Attach NFC tags or QR code labels to sections for field identification
- Duplicate and reorganize the structure as your facility grows
- Excel import & export — bulk-setup from a spreadsheet, export for backup or audit
- Web mapping tool to visually browse your asset structure
- Recycle bin for accidental deletions
- Production Site-scoped mapper permissions — restrict mappers to specific production sites
Safety Built Into Every Task, Not Bolted On
In industrial environments, safety is not optional. Smart Maintenance Task Manager enforces safety procedures before any maintenance work begins on lockout-required machines.
When a technician tries to start a task on a machine that requires Lockout/Tagout (LOTO), the app shows the full safety acknowledgment screen. The technician must confirm each safety step before the maintenance form becomes accessible. No bypass.
- LOTO gate: full-screen safety acknowledgment enforced
- Step-by-step safety procedure checklists
- Safety measures linked to specific assets
- Time-stamped, technician-attributed safety confirmations
- Complete audit trail with photo evidence
- Shutdown management with formal reason logging
- Repair request workflow with manager approval
“Safety is the first step. Smart Maintenance Task Manager won't let technicians skip it.”
Dedicated Lubrication Scheduling for Industrial Equipment
Lubrication is one of the most important — and most commonly neglected — types of preventive maintenance. Smart Maintenance Task Manager has dedicated lubrication task types with specific fields: product used, quantity applied, and technician confirmation.
Schedule lubrication intervals for each machine section, assign them to trained technicians, and maintain a complete record of every lubrication action.
- Dedicated “Lubrication” task type
- Track the product used and the quantity applied
- Lubrication product catalog (type, viscosity, manufacturer)
- Scheduled lubrication intervals per machine section
- Photo evidence of completion
- Complete lubrication history per machine
- Product usage visibility — see which lubricant was applied and how much
- Historical lubrication records per machine for audit and analysis
Real-Time Visibility Into Every Maintenance Activity
Smart Maintenance Task Manager gives managers and plant directors a real-time view of maintenance performance — without having to chase technicians or wait for manual reports.
The web dashboard shows task completion rates, overdue tasks, technician activity, and machine maintenance history. Export reports for compliance, management reviews, or internal audits.
- Task completion rate by production site
- Completion vs target report — actual % vs planned KPI per line/asset
- OEE (Overall Equipment Effectiveness) reporting — availability, performance, quality
- Overdue task count and trend
- Technician performance metrics
- Machine maintenance history
- Flowchart view — daily timeline per technician
- Yearly reports with year-over-year comparison
- Full XLSX export (background job, download when ready)
- Server-side timestamp validation — detect tablet clock drift
The Right Access for Every Person in Your Organization
Smart Maintenance Task Manager uses five user levels that ensure every person sees only what they need to do their job.
Administrator
Full system access. Manages users, roles, company settings, and all configurations. IT manager, system owner
Supervisor
Reviews reports, manages schedules, approves repair requests, and monitors KPIs. Maintenance manager
Mapper
Creates asset hierarchy, writes NFC tags, defines task types, and schedules. Maintenance engineer
Technician
Executes tasks on the mobile app, completes checklists, captures photos, and submits repair requests. Field technician
Viewer
Read-only access to dashboards, reports, and history. Director, auditor
Each role’s access to both the web portal and the mobile app is managed from a single permissions page. Changes take effect on the next mobile sync.
One Account. Multiple Facilities. Complete Visibility.
Smart Maintenance Task Manager supports multiple production sites and facilities under a single account. Plant directors and operations managers can switch between sites and view consolidated reports.
Single Login for All Sites
Access every facility without switching accounts
Per-Site Isolation
Each site has its own data, teams, and schedules
Cross-Site Reporting
Compare performance across sites with consolidated dashboards
Connect Smart Maintenance to Your Existing Systems
Smart Maintenance Task Manager can notify your external systems in real time when maintenance events occur. Set up webhook subscriptions to receive HTTP callbacks when tasks are completed, shutdowns are created, repair requests are submitted, or equipment goes offline.
Every webhook payload is HMAC-signed (SHA-256) so your receiving system can verify authenticity. Failed deliveries are retried automatically with exponential backoff, and subscriptions auto-deactivate after 10 consecutive failures to prevent flooding dead endpoints.
- Real-time HTTP callbacks for 8 event types
- HMAC-SHA256 signed payloads for security verification
- Automatic retry with exponential backoff on delivery failure
- Auto-deactivation after 10 consecutive failures
- Per-company webhook management from the admin portal
- Event types: task assigned, task completed, status changed, shutdown created, repair request, pending approval, installation offline/recovered
- Connect to Slack, Microsoft Teams, ERP systems, or custom dashboards
- Complete event audit trail — every event persisted for compliance
Slack
Get notified on task completions
ERP
Sync maintenance data to your ERP
Complete Feature List
Frequently Asked Questions
See Every Feature in a Live Demo
Our team will walk you through the platform — web and mobile — tailored to your industry and maintenance workflows.